Administrative Assistant (Freelance)
About Play Like a Girl
Play Like a Girl is a national nonprofit organization dedicated to leveling the playing field for girls in sports and STEM (science, technology, engineering, and mathematics). For over 20 years, we’ve empowered girls through programs designed to inspire confidence, foster leadership, and develop skills that prepare them for competitive careers in male-dominated fields. Headquartered in Nashville, Tennessee, we operate as a remote-first organization with a collaborative, innovative, and high-performing team committed to scalable impact nationwide.
Position Summary
The Administrative Assistant provides critical day-to-day support to the CEO and her team, ensuring smooth operations, proactive coordination, and seamless communication across the organization. This is a dynamic, fast-paced role ideal for a tech-savvy, highly organized individual with strong communication skills and a passion for our mission. The role is vital to organizational impact and success—serving as a key member of the team who will engage in all areas of our work, including program delivery, fundraising, and operational support. Candidates must be fully equipped with a dedicated home office and quiet workspace, along with a reliable computer, high-speed internet, and phone. Play Like a Girl will provide basic office supplies such as paper, pens, and printer ink to support this setup.
This is a fully remote role with occasional onsite responsibilities. Due to the nature of occasional travel for meetings and events, candidates must reside within 60 miles of a major international airport.
Key Responsibilities
Administrative Support
Provide general administrative assistance to the CEO, Program Director, Program Manager, and contractors.
Maintain and manage calendars, schedule meetings, and coordinate travel logistics.
Draft, proofread, and format correspondence, reports, agendas, and presentations.
Maintain digital filing systems and ensure accurate recordkeeping across platforms.
Inbox & Communication Management
Manage email communications for the CEO and general organization inboxes (e.g., info@, hello@).
Prioritize and flag action items, respond to routine inquiries, and ensure follow-through.
Maintain a professional tone and brand-aligned voice in all external and internal communications.
Event & Meeting Logistics
Coordinate logistics for virtual and in-person meetings, including scheduling, agendas, minutes, and follow-up.
Support planning and execution of organizational events, team retreats, board meetings, and special programs.
Liaise with venues, vendors, speakers, and stakeholders to ensure all logistical details are handled.
Operations & Project Support
Track project deadlines and deliverables using Asana and other productivity tools.
Support onboarding processes for new staff, interns, and volunteers.
Assist in light data entry, expense tracking, and administrative documentation.
Marketing & Digital Communication
Support scheduling and publishing of content across social media platforms.
Assist with content creation including social media graphics, blog drafts, email newsletters, and short-form video content (e.g., Instagram Reels, TikToks).
Use Loom to create internal explainer videos and training clips as needed.
Donor & Sponsorship Support
Assist with sponsor and donor outreach, stewardship, and fulfillment tracking.
Prepare thank-you notes, email follow-ups, and contribution summaries as needed.
Required Skills & Qualifications
Associate’s degree in business administration, communications, nonprofit management, secondary education, or a related field.
Minimum of 3 years of professional experience in administrative support, office management, or a similar role.
Proficiency with Google Workspace, Microsoft Office, Slack, Asana, Zoom, Loom, and social media platforms.
Exceptional organizational and time-management skills with strong attention to detail.
Excellent verbal and written communication skills.
Ability to work independently in a remote environment and manage multiple responsibilities simultaneously.
Demonstrated professionalism, discretion, and sound judgment in handling sensitive information.
Preferred Qualifications
Experience in the nonprofit or education sectors.
Knowledge of donor or sales management systems like Salesforce or Little Green Light in a nonprofit environment.
Graphic design or video editing skills for basic social media and marketing content.
Event planning, project management, or logistics coordination experience.
Pay & Benefits
Salary Range: $42,000–$50,000 annually, commensurate with experience.
Work Environment: Fully remote with flexible hours and occasional travel.
Paid Time Off: Generous PTO package including holidays, sick leave, and a month-long winter sabbatical.
Tuition Assistance: Eligible for tuition assistance toward completion of a Bachelor’s degree in a STEM field or career-related certification (i.e., PMP).
Professional Growth: Opportunities to engage in mission-driven work with a fast-growing national nonprofit.
Career Growth
This role offers clear pathways for career advancement within the organization, with opportunities to assume more responsibilities or move into higher-level administrative roles. Ongoing training and professional development will be provided to enhance skills and support long-term career growth.
How to Apply
To apply for the Administrative Assistant position at Play Like a Girl, please submit a comprehensive application including the following:
Cover Letter: Your cover letter should reflect your enthusiasm for Play Like a Girl’s mission and explain how your background and experience make you an excellent fit for this dynamic, remote-first role. Be sure to address your ability to work independently, manage administrative tasks in a fast-paced nonprofit environment, and support an executive and team across programs, fundraising, and operations.
Resume: Submit a detailed resume that outlines your relevant administrative experience, technical skills (including proficiency with Google Workspace, Slack, Asana, Zoom, Loom, and social media platforms), and any related achievements or certifications.
Assessment: As part of the application, please complete the following writing exercise:
Write a one-page response outlining how you would organize and manage the following set of responsibilities within your first 30 days in the role:
Managing the CEO’s calendar and inbox
Supporting team-wide project tracking using Asana
Coordinating logistics for a virtual team meeting and an in-person program event
Scheduling and posting Play Like a Girl content to social media
Your response should demonstrate your organizational skills, communication style, tech proficiency, and ability to prioritize competing tasks. Please include specific tools, timelines, and examples of how you would approach your work in a remote team environment.
Submission Instructions:
Submit all application materials in a single PDF file via email to jobs@iplaylikeagirl.org with the subject line: Administrative Assistant Application – [Your Name]
Applications will be reviewed on a rolling basis, so early submission is encouraged. Only complete applications will be considered.
Thank you for your interest in joining the Play Like a Girl team!
Equal Opportunity Statement
Play Like a Girl is an equal opportunity employer. We value diversity and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We encourage applications from rural residents, people of color, women, LGBTQ+ individuals, and others from historically marginalized groups.
Source: Freelancing Females
