Virtual Salesforce Administrator (Part-Time)
Who We Are Looking For
We are hiring a Virtual Salesforce Administrator and are open to candidates at two levels of experience and responsibility. This role is critical to maintaining, optimizing, and evolving our Salesforce ecosystem that supports volunteer management platforms used by nonprofits across North America.
At Level I, you will focus on day-to-day Salesforce administration, configuration, user support, and system reliability.
At Level II, you will operate as a senior technical lead—designing scalable automation strategies, architecting solutions, and guiding long-term platform health.
Level placement will be determined based on your experience, certifications, and the depth of technical expertise demonstrated throughout the interview process.
We’re looking for someone who understands not just how to configure Salesforce, but how systems support real people. Whether you’re improving daily workflows or designing scalable automation, you care about clean systems, thoughtful execution, and building technology that works.
This position is a contractor role and can be remote.
Who We Are
We're Galaxy Digital, located in beautiful Asheville, North Carolina. We're a growing SaaS company passionate about providing technology solutions for nonprofits and organizations focused on volunteering. Our goal is to build strong local communities and help organizations make a positive impact through volunteerism.
Our Get Connected Volunteer Management Software is the top choice for volunteer management in the U.S. and Canada, serving thousands of nonprofits and millions of volunteers. We are committed to diversity, equity, and inclusion and strive to create a welcoming environment where talented individuals can thrive.
We believe in balance—working hard while building a culture of enthusiasm, wellness, and joy. Join us as we work toward creating a better world through technology.
Responsibilities
Core Responsibilities (All Levels)
Partner with cross-functional teams to implement and support Salesforce solutions
Configure and maintain Salesforce objects, fields, page layouts, workflows, and declarative automation
Manage user access, permissions, and security settings to protect data integrity
Maintain data quality through audits, cleanup, and system hygiene best practices
Support data imports and updates from third-party systems
Troubleshoot issues and provide responsive, practical system support
Deliver user training and documentation to drive confident platform usage
Identify opportunities to simplify workflows and improve the user experience
Stay current on Salesforce updates and apply relevant improvements
Additional Responsibilities – Level II (Senior)
In addition to the core responsibilities above, Level II administrators will:
Design and implement scalable Salesforce solutions aligned with long-term platform strategy
Build and troubleshoot complex Salesforce Flows, including multi-object automation and advanced logic
Modernize legacy workflows and automation into clean, scalable Flow-based solutions
Design and manage data architecture, including data modeling, governance, and large-data best practices
Configure advanced security models, including role hierarchies, sharing rules, and permission sets
Write and optimize SOQL queries to support reporting, automation, and data validation
Lead integrations between Salesforce and third-party systems using APIs or middleware tools
Own sandbox strategy, deployment processes, and change management practices
Independently lead Salesforce enhancement projects from requirements through delivery
Serve as the primary Salesforce technical advisor, translating business needs into smart system decisions
Monitor platform performance and proactively improve system reliability and efficiency
Qualities of a Successful Candidate
Strong Salesforce platform expertise with a systems-thinking mindset
Ability to translate business needs into efficient, scalable solutions
Clear communicator who can explain technical concepts to non-technical stakeholders
Organized, proactive, and comfortable managing scoped contractor work
High ownership and accountability
Desired Qualifications
Level I
2+ years of Salesforce administration experience
Salesforce Administrator (ADM 201) certification required
Experience with declarative tools (Flow, validation rules, macros)
Familiarity with Nonprofit Success Pack or Nonprofit Cloud preferred
Level II
4–6+ years of advanced Salesforce administration and architecture experience
Deep expertise in advanced Salesforce Flow development
Strong understanding of data modeling, security architecture, and integrations
Experience leading Salesforce implementations and system enhancements
Salesforce Administrator certification required; Advanced Admin or Platform App Builder strongly preferred
Contractor Rate
Compensation is aligned to demonstrated experience and scope:
Level I: $35–$45 per hour
Level II: $60–$75 per hour
Level will be determined based on demonstrated experience, certifications, and interview performance.
Contractor Scope & Hours
This is a flexible, project-based contractor role ranging from 10–30 hours per week, depending on business needs and project scope. While we’re not able to guarantee a minimum number of monthly hours, we aim to plan work thoughtfully and communicate clearly about upcoming needs.
All projects will be clearly scoped and approved in advance. We value proactive communication and partnership--if scope shifts or additional time is needed, we expect open dialogue so we can adjust together and ensure strong outcomes.
Our Hiring Process
We will keep this position open until filled and review applications on a rolling basis. We are currently hiring one contractor and are considering candidates at different experience levels to see if there is strong alignment with our needs.
Selected candidates will be contacted by our Director of People Operations to schedule an initial screening.
Round 1: Technical verification interview with HandsOn team members
Round 2: Project management and accountability conversation
Final round (if needed): Additional stakeholder discussion
Start Date: March/April 2026
Apply here.
Source: Idealist
