Operations Assistant (Part-Time)

Title: Operations Assistant
Type: 1099 Contractor (20 hours/week)
Location: Remote – Preference for NY Tri-State or DMV area
Start Date: September 8, 2025
Compensation: $2,800–$3,000/month
Duration: 6-month contract

This role is being sourced by Day to Day Assist on behalf of our client, (InnerVisions Coaching, LLC). Please refrain from contacting our client via LinkedIn, email, etc.

About InnerVisions Coaching:

InnerVisions Coaching is a boutique consulting and coaching company with over 30 years of healthcare and non-profit experience, focusing on supporting Black, Indigenous, People of Color (BIPOC) and LGBTQIA2S+ people who often feel marginalized in dominant workspaces. The founder, Kim-Monique Johnson, is a certified iPEC coach and Energy Leadership Practitioner who incorporates mindfulness in her work.

Through individual and group coaching, personality and energy assessment tools, online communities, and retreats, InnerVisions helps leaders, new managers, and seasoned executives - identify how they show up so they can lead with compassion and well-being.

Kim-Monique is the host of Ancestors and Aunties — The Podcast for Black Women in HR, DEI, and executive leadership who want to prioritize themselves, stop putting other people's needs first so they protect their peace without feeling guilty or alone.

Role Overview:

InnerVisions Coaching is hiring an Operations Assistant who can bring order to the moving pieces. This person will help manage the backend of virtual and in-person events, edit and schedule marketing materials, set up systems, and handle day-to-day admin tasks that keep the business flowing. While this is a behind-the-scenes role, there’s also an opportunity to co-facilitate leadership workshops and learn to use our coaching tools.

The right person is organized, tech-savvy, values-aligned, proactive, and is excited about supporting a small business owner. If you’re someone who enjoys creating structure, isn’t afraid to speak up with ideas, and wants to be part of something meaningful, we encourage you to apply.

Responsibilities:

1. Coordinate logistics for virtual and in-person events, including setting up Zoom webinars, managing registration, creating event assets, and supporting onsite needs for retreats.

2. Use Trello (or a similar tool) to keep projects on track, organize timelines, and monitor task progress.

3. Provide CEO calendar and scheduling support using Calendly and Google Calendar.

4. Manage and improve the client onboarding and service delivery experience by keeping client information up to date in Dubsado and providing timely customer support

5. Proactively identify opportunities to simplify systems, reduce administrative friction, and suggest improvements.

6. Edit podcast episodes with tools like Riverside and E-CEO, publish them to YouTube and podcast platforms, and repurpose clips for social media scheduling.

7. Create simple graphics in Canva and design Google Slides for presentations, webinars, and in-person events.

8. Help prepare content and resources for upcoming launches and speaking events.

Tools You'll Use & Refine:

Trello, Google Workspace, Canva, Zoom, Calendly, ChatGPT/AI tools, Riverside, Dubsado, Squarespace, LinkedIn, Instagram, Facebook, YouTube, Kit.com, Thinkific, E-CEO

Minimum Qualifications:

1. 5+ years in an operations, executive assistance, or similar role

2. Minimum 2 years of hands-on experience with digital tools and platforms such as Trello, Canva, Zoom, Dubsado, or comparable systems

3. Minimum 2 years of hands-on experience managing social media platforms including YouTube for posting videos and podcasting

4. Strong tech skills and love for systems/processes

5. Kind, clear, and communicative

6. Growth-minded, values-driven, and highly self-motivated

7. Comfortable working independently and making recommendations

8. Passionate for diversity, inclusion, and social equity

Bonus Points If You…

1. Aspire to grow into a coach, facilitator, or leader in personal development

2. Have experience with coaching tools or leadership development content

3. Are familiar with administering DiSC or ELI assessments

4. Use either, all or some elements, of the Getting Things Done productivity system

Role Perks:

1. Free DiSC assessment and access to the coaching tools used with clients

2. 1:1 mentorship from Kim-Monique on coaching, facilitation, or leadership development

3. Opportunities to shadow and co-facilitate (as readiness and interest align)

4. Learning resources to support growth in coaching, operations, and equity-centered leadership

5. Paid travel and lodging for support during InnerVisions Coaching retreats or events (typically 1–2x/year in NY or MD)

6. Consideration for sponsored tickets to professional conferences, trainings, or events related to leadership, equity, or operations

7. Flexible 20-hour workweek with some daytime availability for check-ins

8. Co-create a work culture that centers care, integrity, equity and creativity.

How To Apply

Candidates may apply today by clicking this link.

The deadline to apply is August 8, 2025, or until the position is filled. Applicants will be evaluated on a rolling basis but are encouraged to apply as soon as possible.

InnerVisions Coaching is committed to creating an inclusive and respectful work environment for all contractors and collaborators. We welcome applications of every race, gender, age, religion, sexual orientation, national origin, disability status, or any other protected characteristic. We strongly encourage you to apply if you identify as Black, Indigenous, LGBTQIA+ or someone from a systemically excluded community.

Source: Freelancing Females