Administrative Assistant (Freelance)
Position: Administrative Assistant (Independent Contractor)
Department: Administration
Reports to: Chief Executive Officer (collaborative reporting only)
Type: Independent Contractor – Part-Time
Compensation: Hourly, to be negotiated
Location: Remote (US-based)
About the Opportunity
We are conducting this search on behalf of a high-profile creative artist and digital performer recognized globally for groundbreaking work in live entertainment and digital media.
This role offers a rare opportunity to join a small, dynamic team behind a rapidly growing creative brand that blends artistry, technology, and fan connection at an elite level. Further details will be shared with qualified candidates during the interview process.
About the Role
We are seeking a detail-oriented independent contractor based in the United States to provide part-time administrative support. This contractor role involves coordinating communication, managing calendars, and supporting event and logistics planning. The role offers flexibility in how work is completed, provided that deliverables and timelines are met.
Scope of Work
Support scheduling and coordination of calendars, meetings, and travel
Organize and maintain administrative workflows and documentation
Manage email communications for the CEO and main organization inboxes
Prioritize and flag action items, respond to routine inquiries, and ensure follow-through, all while maintaining a professional tone and brand-aligned voice in all external and internal communications
Coordinate logistics for events, including travel itineraries and timelines
Assist with information sharing across platforms like Google Workspace, Notion, and Discord
Provide contract template creation and basic invoicing support for booking opportunities
Support occasional research or special projects as mutually agreed
Periodically support personal administrative tasks at your discretion
Qualifications
We are looking for a contractor who brings:
Prior experience supporting artists, creatives, or executives
Strong organizational and communication skills
Ability to manage multiple projects independently and meet deadlines
Familiarity with Google Workspace, Notion, Squarespace, and Discord
Experience in travel coordination (domestic/international) preferred
A background in entertainment or music is a plus
Contractor Terms
This is a project-based Independent Contractor position, not an employment role.
Contractor is free to determine how, when, and where services are performed.
Contractor may perform similar services for other clients.
Contractor is responsible for their own tools, equipment, and expenses unless otherwise agreed.
No benefits, insurance, or tax withholdings will be provided by the client.
Contractor will invoice for services rendered on a regular basis.
Next Steps
To apply, please submit a brief statement of interest, resume, and hourly rate expectations to shauna.zmuda@humanihr.com.
Source: Freelancing Females
